30 January, 2023

Crafting The Perfect Business Case For Implementing A New Applicant Tracking System


Tushar Hadawale


When it comes to recruiting and hiring, having an Applicant Tracking System (ATS) in place is essential. But if you’re considering implementing a new ATS, there are several questions to ask: How much will it cost? What impact will it have on the current process? And how can you make sure your business case is convincing enough to get the go-ahead? In this article, we'll discuss the key elements of crafting a perfect business case for implementing a new ATS.

What is a Applicant Tracking System

An applicant tracking system (ATS) is a software application that helps businesses manage the recruiting and hiring process. ATS systems are used to post job openings, track and manage applications, and communicate with candidates throughout the hiring process. There are many different types of ATS systems on the market, and each offers different features and functionality. When choosing an ATS for your business, it’s important to consider your specific needs and requirements. Some businesses may only need a basic ATS to post job openings and track applications. Others may require a more robust system that includes features such as candidate screening, resume parsing, and communication tools. The cost of an ATS can also vary depending on the features and functionality you require. Basic ATS systems can start at a few hundred dollars per month, while more complex systems can cost several thousand dollars per month. Before making a decision, it’s important to craft a strong business case for implementing a new ATS. This should include an evaluation of your current recruiting process, a breakdown of the costs associated with your current system (if any), and a detailed look at the benefits of implementing a new ATS. If you’re considering implementing an applicant tracking system in your business, be sure to check out our ultimate guide to creating the perfect business case for doing so!

What are the Benefits of an ATS?

There are many benefits of using an Applicant Tracking System (ATS). Perhaps the most obvious benefit is that it can save your organization time and money. By automating the process of tracking and managing job applicants, an ATS can help you to speed up your hiring process and improve your candidate experience. In addition, an ATS can help you to identify top talent, track employee referrals, and measure the effectiveness of your recruiting campaigns.

Understanding the Costs of an ATS

There are a lot of factors to consider when trying to determine the costs of an ATS. The upfront costs can vary depending on the features and functionality you need. Then there are the on-going costs associated with using and maintaining the system. To get a better understanding of the costs, let's take a look at some of the key components: Upfront Costs: One-time setup fee: This is a common fee charged by most ATS providers. It covers the cost of getting the system up and running. Monthly subscription fee: This is the main on-going cost associated with using an ATS. The amount will vary depending on which provider you use and what features you need. Training fees: Some providers charge for training, either as part of the setup fee or as an additional monthly cost. Others include training in their monthly subscription fee. Make sure to ask about this so you know what to expect. On-Going Costs: Monthly subscription fee: As mentioned above, this is the main on-going cost associated with using an ATS. The amount will vary depending on which provider you use and what features you need. Be sure to factor this in when budgeting for your ATS. User fees: Most providers charge per user, so if you have a large team, this can add up quickly. Again, make sure to ask about this so you know what to expect. You

Estimating ROI of an ATS

When you're trying to sell your company on the idea of investing in a new applicant tracking system (ATS), one of the most important things you'll need to do is demonstrate a positive return on investment (ROI). Fortunately, there are a number of ways to estimate the ROI of an ATS. One way to estimate ROI is to look at the cost savings that an ATS can provide. For example, an ATS can help you to reduce the amount of time you spend on manual tasks like data entry and sorting through applications. It can also help you to eliminate paper costs associated with printing and storing hard copies of resumes. Another way to estimate ROI is to look at the increased efficiency that an ATS can provide. An ATS can help you to streamline your recruiting process by automating repetitive tasks and providing easy access to candidate information. This can free up time for your recruiters so they can focus on more strategic tasks, like sourcing and interviewing candidates. Finally, you can also estimate ROI by looking at the improved quality of hire that an ATS can provide. By using an ATS, you can make sure that only the most qualified candidates are being considered for open positions. This can lead to better hires who are more likely to stick around long-term, saving your company money in the long run.

Crafting Your Business Case for an ATS

If you're considering implementing a new applicant tracking system (ATS), it's important to put together a strong business case to ensure that your investment will be worthwhile. Here are some key points to keep in mind when crafting your business case: 1. Define your goals and objectives for the ATS. What specific problems are you hoping to solve with the new system? 2. Conduct a cost-benefit analysis. What are the costs of implementing and maintaining the ATS, and how do those costs compare to the benefits you hope to achieve? 3. Make sure you have buy-in from key stakeholders. An ATS is a significant investment, so you'll need support from upper management in order to get approval for the project. 4. Do your research and choose the right system for your needs. There are many different ATSs on the market, so it's important to select one that will fit well with your organization's specific needs. 5. Put together a detailed implementation plan. Once you've selected an ATS, you'll need to carefully plan out its implementation in order to avoid any disruptions to your business operations. By following these tips, you can craft a strong business case that will increase the chances of getting approval for your ATS project.

Detailed Analysis of Cost vs. Benefit

There are many factors to consider when making a business case for implementing a new applicant tracking system (ATS). The most important factor is the cost versus benefit of the ATS. Other factors to consider include: - return on investment (ROI) - time savings - ease of use - features and functionality - integration with other systems The cost versus benefit is the most important factor to consider when making a business case for implementing a new ATS. The benefits of an ATS must outweigh the costs in order for the investment to be worthwhile. An ROI analysis can help determine if the benefits of an ATS justify the costs. Time savings is another important factor to consider. An ATS can automate many time-consuming tasks associated with recruiting, such as posting job ads, screening resumes, and scheduling interviews. This can free up time for recruiters to focus on more strategic tasks, such as sourcing and relationship building. Ease of use is another key consideration. An ATS should be easy to use so that users can quickly learn how to navigate the system and take full advantage of its features and functionality. Finally, integration with other systems is also an important consideration. An ATS should integrate seamlessly with other HR systems, such as performance management and learning management systems. This will allow for a streamlined user experience and avoid duplicate data entry.

Implementing and Managing Your New ATS

Implementing and managing your new ATS doesn't have to be complicated or time-consuming. Here are a few tips to help you get started: 1. Define your needs. Before you can choose the right ATS for your business, you need to know what your specific needs are. What features are you looking for? What type of candidates do you want to attract? How much data do you need to track? Answering these questions will help you narrow down your options and make it easier to find the right system for your business. 2. Do your research. Once you know what you're looking for, it's time to start doing some research. Read online reviews, talk to other businesses in your industry, and get recommendations from colleagues or friends. This will help you narrow down your options even further and find an ATS that will meet all of your needs. 3. Implement and test thoroughly. Once you've chosen an ATS, it's important to take the time to implement it properly and test it thoroughly before going live with it. This will ensure that everything is working as it should and that there are no glitches or problems that could impact the quality of your applicant data. 4. Train your team members. It's also important to train all of your team members who will be using the new system on how to use it properly. This way, they can hit the ground running when it comes time to start tracking applicants


Crafting a business case for implementing an applicant tracking system can seem daunting, but with the right strategy and data-driven approach, it doesn't have to be. By following these steps – gathering the relevant data, researching potential solutions, evaluating the costs and benefits of each solution on its own merits, considering both short-term and long-term impacts on your organization, and presenting your findings in an organized way – you can create a compelling argument that will help make your case more convincing. A successful implementation of a new applicant tracking system could save time and money while improving accuracy and efficiency throughout your hiring process.

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